What is a certified document?
A certified document is a document that’s been signed by a professional or someone of ‘good standing’ to confirm that it’s a ‘true copy’ of an original document. Typical certified documents a pension provider might ask for include:
- Photocard driving licences
- Letters from a government department
- Bank/building society or credit card statements
- Gas, electricity or council tax bills
Who can certify these documents?
Each pension provider will have specific rules on who can and can’t certify a personal document, but generally speaking you ought to find that any of the following can do so for you:
- Bank or building society official
- Minister of religion
- Doctor or dentist
- Chartered accountant
- Solicitor or notary
- Teacher or lecturer
The person you ask shouldn’t be:
- Related to you
- Living at the same address
- In a relationship with you
Alternatively, some Post Office branches offer a document certification service for a small fee.
How to certify a document
To certify a document simply take a photocopied copy and the original and ask the person to certify the copy by:
- Writing ‘Certified to be a true copy of the original seen by me’ on the document
- Signing and dating it
- Printing their name under the signature
- Adding their occupation, address and telephone number
To have a document witnessed, simply have someone sign in the relevant section or next to your signature.
The person you ask must be at least 18 years old and shouldn’t be:
- Related to you
- Living at the same address as you
- Have financial or other interest with you
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Last edited: 11-09-2018